Payroll and Benefits Manager

The Payroll & Benefits Manager leads payroll, benefits and 401(k) administration across all operations—including newly acquired entities—by managing payroll processes, tax compliance, reporting, and audit controls. You ensure accuracy in employee classification, deductions, wage compliance, and workflows while maintaining high fidelity in payroll-related systems.

Payroll Administration and Compliance:
Oversee end-to-end payroll processing for multiple entities

Complete system onboarding for new hires and rehires, ensuring accurate setup across all payroll and benefits platforms (Paylocity, Employee Navigator, Principal)

Ensure I-9 compliance and timely submission of E-Verify cases

Classify workers appropriately in accordance with federal, state, and local regulations (exempt vs. non-exempt; salaried vs. hourly)

Manage payment of salaries, bonuses, commissions, and other supplemental wages

Ensure timely and accurate withholding and remittance of applicable taxes, deductions, 3rd party sick pay, net pay calculations, wage garnishments, child support orders, and tax levies

Assist with compensation reviews and market-based adjustments by participating in salary surveys and conducting market data research to ensure position salary ranges remain competitive and equitable

Complete employee terminations, including final pay calculations and compliance with state-specific wage payment laws

Facilitate internal and external audits and maintain compliance with wage and hour laws and payroll regulations

Monitor and interpret federal, state, and local legislative changes related to payroll processing and implement required updates to ensure ongoing compliance

Maintain payroll disaster recovery, fraud prevention, internal controls, and record retention procedures

Coordinate payroll year-end processing, reconciliations, and payroll system audits

Ensure accuracy and timely delivery of year-end and regulatory reporting, including W-2 forms and ACA 1095-C forms

Manage payroll and benefits software setup, maintenance, and integrations, including Paylocity, Employee Navigator, and Principal

Serve as the primary point of contact for the functionality of the Time Report application and reporting

Review employee timecards for accuracy, proper job coding, and overtime calculations

Partner with Jedi to resolve timekeeping system inaccuracies and end-user issues

Proactively identify and propose payroll, timekeeping, and benefits system improvements to enhance efficiency, accuracy, and compliance

Track FMLA leave usage and ensure accurate benefit premium payments for employees on leave

Monitor and administer FAMLI leave requests for Proven IT Colorado, including calculation and processing of quarterly payments to the private insurance administrator (ShelterPoint)

Maintain a high level of confidentiality and discretion when handling sensitive employee and company data

Serve as a trusted payroll and benefits resource for employees, providing clear explanations and timely issue resolution

Perform additional duties and special projects as assigned

Benefits Administration (401k and Welfare Benefits)

Contribute to annual benefits renewal strategy and open enrollment preparation and execution

Answer employee benefits questions and provide guidance related to enrollments, life events, and COBRA-qualifying events

Audit benefit invoices for accuracy and eligibility and submit for payment to vendors

Track benefit enrollments and eligibility changes across all benefit programs

Track, audit, and upload employee and employer contributions

Upload 401(k) contributions after each payroll to maintain proper contribution timing

Maintain deferral/contribution accuracy before each payroll submission to prevent missed deferrals

Prepare annual data submission for compliance testing and employer match calculations

Serve as the primary point of contact for the annual 401(k) audit, providing auditors with accurate and timely data in accordance with sample selection requirement

Perform other assignments as required

Required Qualifications
Bachelor’s degree
5-10 years of payroll administration experience
Extensive knowledge of payroll processing, tax withholding, garnishments, and compliance
Proficiency in payroll software (Paylocity preferred) and MS Office
Highly detail-oriented, analytical, and organized
Capability to maintain strict confidentiality and manage multiple tasks independently