Legal Administrative Assistant

Entry-Level Legal Operations Specialist

Are you a highly energetic, detail-oriented individual looking to launch your career in the legal field? Our rapidly growing Legal Document Retrieval service is seeking motivated team members for our Production Department with potential cross-training into our File Coordinator Department. This is a fantastic opportunity to gain valuable legal knowledge, develop new skills, and grow with an established company committed to a strong work ethic and team collaboration.

What You'll Do & Learn:

This role involves a blend of administrative and coordination tasks designed to give you a comprehensive understanding of legal document retrieval.

In the Production Department, you will:

• Accurately scan and process legal documents.
• Manage and maintain efficient physical and digital filing systems.
• Perform essential data entry, word processing, and document updates.
• Help organize common office areas and assist with general office duties.
• Provide support for client reception as needed.

In the File Coordinator Department, you may also:

• Manage a high volume of incoming and outgoing calls (75-100 daily) to medical facilities, insurance companies, and other entities to obtain requested records.
• Work towards the goal of obtaining all subpoenaed documents within a 30-day timeframe.
• Maintain meticulous and brief, accurate file notations for up to 500 active files.

Across both roles, you will:

• Gain invaluable hands-on experience with subpoenas, direct questions, and various legal processes.
• Work collaboratively in a fast-paced, in-office environment (no remote options).

Who We're Looking For:

• High energy with a mature attitude and ability to thrive in a fast-paced setting.
• Strong independent work ethic combined with excellent teamwork skills.
• Good typing skills is a job requirement (45+ WPM) and strong grammar.
• Exceptional attention to detail and organizational abilities.
• Excellent communication and customer service skills.
• Proficiency with MS Office products and strong general computer skills.
• Consistent and solid work history.
• Ability to multitask and prioritize effectively.
• Reliable transportation and ability to stand for 8 hours a day.
• Minimum 18 years of age.

Previous administrative, legal, or medical experience is a plus, but not required – we're ready to train dedicated individuals!

Compensation & Benefits:

• Competitive entry-level salary.
• Bonus program eligibility after just 60 days.
• Full benefits package including medical and dental insurance.
• 401(k) with company match and profit sharing.
• Clear opportunities for advancement and continuous skill development.

Woman owned and operated!