Accounts Payable Specialist

Reporting Relationship: CFO

Responsibilities:

• Process accounts payables invoices and ensure associated documentation is obtained for assigned accounts and companies.
• Verify accuracy of vendor invoices. Match and compare invoices to purchase orders and receiving documentation.
• Post invoices on a timely basis into a computerized accounting system. Ensure accuracy of vendor/payment due dates.
• Ensure proper coding of invoices to general ledger expense accounts based on Purchase Order account and update to accounting records on a daily basis.
• Issue checks to vendors as directed by CFO/Controller ensuring that all discounts are taken, and that accurate and timely payments are made.
• Obtains EIN’s, SSN, W-9, and W-8 information of all vendors so that 1099’s can be sent at year-end.
• Prepare 1099’s at year-end meeting IRS deadline requirements.
• Ensure proper filing and storage of records in case of federal or state audits.
• Cross train department personnel in Accounts Payable and other reporting duties.
• Assist CFO as needed.
• Miscellaneous duties as assigned.

Education & Work Experience:

• Experience in manufacturing environment
• A/P experience in an ERP system, Microsoft Excel proficient

Mandatory Qualifications:

• Prior A/P experience
• Excel/Word knowledge