Accounts Payable Clerk

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages the full cycle of vendor and employee payments, ensuring all expenditures, purchase orders, invoices, and statements are accurately processed and recorded. This role maintains precise accounts payable records, supports a high volume of invoices each week, and contributes to continuous improvement of payment processes while working closely with internal teams and external vendors.

Responsibilities

• Process the full cycle of accounts payable, including all expenditures, purchase orders, invoices, and statements.
• Maintain accurate and up-to-date records of all vendor payments and accounts payable transactions.
• Monitor tax-related liabilities associated with payables to help ensure timely payment.
• Research, review, and approve new vendors and set up new vendor accounts in the system.
• Collaborate with all facilities and internal departments to resolve invoice, payment, and vendor-related issues.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Reconcile processed work by verifying entries and comparing system reports to ensure balances are accurate.
• Maintain historical records of accounts payable activity in an organized and accessible manner.
• Process employee expense reports, verify supporting documentation, and prepare paychecks or reimbursements.
• Pay vendors by scheduling payments and ensuring all outstanding credits and balances are settled appropriately.
• Respond promptly and professionally to vendor inquiries regarding invoices, payments, and account status.
• Manage reward program verification, including uploading and updating relevant information.
• Coordinate payment-related aspects of telephone and internet services as needed.
• Continuously review and improve the payment process to enhance accuracy, efficiency, and timeliness.
• Support the team in processing approximately 600 invoices per week, with responsibility for around 300 invoices.
• On the first day, review invoices and accurately enter data into Excel and the ERP system (Business Central).

Skills & Qualifications

• Minimum of 2 years of accounts payable experience including 3-way match
• Hands-on experience with accounts payable processes, including invoice processing and purchase order matching.
• Ability to handle high-volume invoice processing, with responsibility for approximately 300 invoices per week.
• Proficiency in Microsoft Excel at a basic level, including accurate data entry (no advanced formulas required).
• Experience working with accounting software and ERP systems; familiarity with Business Central is preferred.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Meticulous and organized work habits, with the ability to maintain precise records.
• Strong written and oral communication skills for interacting with vendors and internal stakeholders.
• Problem-solving and analytical skills to resolve discrepancies and reconcile accounts.

This is a Contract to Hire position based out of Brea, CA.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Brea,CA.

This position is anticipated to close on Aug 26, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.