Posted August 01, 2026
Administrative Assistant
Madison Approach
Valhalla, NY, US
Full Time
Job Description
Job Description
Administrative Assistant
Job Type: Temporary (52-Week Assignment, July 2026 – July 2027)
Pay Rate: $21.25/hour
Location: Hawthorne, NY | On-site (Monday-Friday, 8:00am-4:30pm)
Pay Rate: $21.25/hour
Location: Hawthorne, NY | On-site (Monday-Friday, 8:00am-4:30pm)
Job Overview
Madison Approach Staffing is recruiting for an Administrative Assistant to support the Graduate Medical Education Staff office. This role provides critical administrative support for residency and fellowship programs including onboarding/offboarding processes, visa coordination, reimbursements, and event planning. The ideal candidate has strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced academic medical environment.
Key Responsibilities
- Assist with annual onboarding and off-boarding processes for residents and fellows
- Support visa-related processes and documentation for international medical graduates
- Process reimbursement requests and training verifications
- Draft meeting minutes and agendas for GME meetings
- Plan and execute institutional orientations and GME events
- Monitor and distribute inquiries from office email inbox to appropriate personnel
- Organize and track educational affiliation agreements
- Track program budget requests and program policies
- Scan and upload educational records to GME systems
Required Skills & Experience
- 2+ years administrative experience; healthcare or academic environment preferred
- Strong organizational and multi-tasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Detail-oriented with ability to manage confidential information
- Customer service skills for interacting with residents, fellows, and faculty
