Executive Administrative Assistant

SEEK Careers and Staffing is hiring for our corporate office in Grafton, Wisconsin.

Do you like to help others? Are you looking for a challenging position where no two days are the same? Look no further! Your next job is here!

LOCATION: SEEK Corporate Headquarters - Grafton WI

POSITION: Executive Administrative Assistant

PAY RATE: Based on experience

SCHEDULE: 8am to 5pm or 6am to 2pm Monday - Friday

DRESS CODE: Business Casual

STATUS: Direct Hire

OVERVIEW:

TheExecutive Administrative Assistantwill provide administrative assistance to support top leadership within the corporate office with a high degree of autonomy, professionalism, and technical administrative skills. You will work independently on standardized/recurring assignments as well as complex projects and tasks.

DUTIES:

• Assist the CEO and the President in maintaining his/her positions as requested.
• Potential travel with the CEO.
• Keep a copy of the CEO and the President’s calendar and alert them of upcoming obligations.
• Provide clerical support to all the CFO and Vice Presidents as needed.
• Work with HR in the preparation and monitoring of the SEEK Staff handbook and other materials required in the staff hiring process.
• Develop and update Phone/Branch listings, Branch Extension/Email listing, Team Meeting Schedules, and other corporate communications
• Compose correspondence such as letters, meeting minutes, thank you and sympathy cards.
• Pick up/take mail to Post Office or assign its being done.
• Set up breakfast/lunches for SEEK and other meetings held at Corporate.
• Proofread all typed materials.
• Work with senior leadership team on Organizational Development (Policies and Procedures) updates.
• Order all printed materials and pins/badges designed by marketing department for all branches.
• Maintain inventory of all promotion items and printed material, conducting a full audit at FY-end.
• Choose, order, address (print labels), and mail SEEK Holiday cards and National Admin Day gifts.
• Produce and distribute AE/Client of the Month certificates to appropriate Team Leaders.
• Make the CEO’s travel arrangements and accompany her when needed.

EXPERIENCE and QUALIFICATIONS:

• High School Diploma
• Five years' administrative experience or equivalent education.
• Two years' leadership experience.
• Expert use of the English language -- excellent spelling and proofreading.
• An attitude of competency and commitment.
• Keen attention to detail.
• Ability to meet deadlines and withstand the pressure of a fast-paced work environment.
• Demonstrated history of commitment, cooperation, communication, and contribution excellence.

Email resumes to [email protected] with Executive Assistant in the subject line.

About SEEK Careers/Staffing

You are a person with unique skills, experience and education. When you want to be heard and when you want to be matched with great career opportunities that are right for you, you can count on SEEK Careers/Staffing, Inc. Since 1971, our professional staffing consultants have been Servicing Your Success . You ll find that the process is thorough and that your experience is personalized.

SEEK Careers/Staffing is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic, military status or any other basis prohibited by federal, state, or local law.