Legal Assistant

Are you a detail-driven Legal Assistant who thrives in a fast-paced environment and enjoys keeping cases moving forward behind the scenes? Join a growing personal injury firm where organization, follow-through, and teamwork truly make an impact. We’re looking for a reliable, proactive Legal Assistant to support our Case Managers and help ensure cases are handled efficiently and accurately from start to finish. If you take pride in precision and being a key part of a high-performing team, we’d love to hear from you.

Schedule: Full-Time, In-Person Role, Monday to Friday 8:30AM - 5PM OR 9AM to 5:30PM

What You’ll Do:

As a Legal Assistant, you’ll play a critical support role for our Case Managers by handling essential pre-suit and litigation tasks that keep cases progressing smoothly. Your responsibilities will include:

• Initiating property damage (PD) matters, including setting up initial calls with insurance adjusters and securing estimates and photos
• Obtaining verbal confirmations for BI and PIP coverage
• Requesting and securing BI and PIP declaration pages
• Managing IME scheduling, reminders, and rescheduling as needed
• Scheduling and sending reminders for recorded statements (R/S)
• Coordinating EUOs, including appointment reminders and obtaining meeting links
• Sending 768 demand letters via certified mail after policy limits are confirmed
• Conducting monthly treatment follow-ups to verify appointments, MRIs, and ongoing care
• Requesting chiropractic records once clients confirm completion of treatment
• Requesting ER records and billing through Ciox
• Requesting PIP logs by phone, email, or fax with insurance adjusters
• Updating tasks, notes, and documentation in the case management system
• Ensuring files are accurate, organized, and fully up to date to support Case Managers

What We’re Looking For:

We’re searching for someone who:

• Has prior experience as a Legal Assistant in a personal injury firm (preferred)
• Is highly organized, detail-oriented, and dependable
• Can manage multiple tasks and deadlines efficiently
• Is comfortable communicating with insurance adjusters, medical providers, and internal team members
• Is proficient in Microsoft Office and able to navigate case management software (Filevine experience is a plus!)
• Communicates clearly and professionally
• Bonus points: Is bilingual in Haitian Creole, Russian, or Spanish

Why You’ll Love It Here:

• Competitive pay, based on experience
• Performance-based bonus structure
• 100% employer-paid health insurance with optional dental and vision coverage
• Simple IRA with 3% firm contribution after 90 days
• Paid time off and paid holidays
• Supportive, team-oriented work environment
• Clear structure, systems, and training to help you succeed
• Opportunity for growth within the firm