Office Clerk

The Office Clerk is responsible for performing the general recordkeeping and communication activities required to keep the office functioning.

Responsibilities:

The Office Clerk completes many customer service and administrative organization tasks to promote efficient operations in the office. Their duties and responsibilities include:

• Answering the phone at the reception desk and transferring calls as needed
• Creating documents, maintaining databases, and sending memos and emails
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals
• Running errands and making deliveries around the office
• Collecting, filing, and organizing office documents, such as reports and confidential records
• Managing digital document filing, including encrypted documents and email correspondence
• Monitoring office inventory and ordering supplies
• Transcribing or taking notes during meetings and writing minutes, memos and/or agendas
• Sorting and delivering incoming mail; collecting and sending outgoing mail
• Packaging and shipping company materials

Requirements:

• Self-starter
• Proficient in Microsoft Office Suite, especially Excel
• Proficient in Adobe
• Customer Service
• Effective communicator – oral and written
• Time management
• Bilingual (English/Spanish) not required but a plus