Contracts Administrator

Job Title: Contracts Administrator

Location: Houston, TX (Hybrid)

Type: Direct hire

Salary: $55,000 - $60,000 / Per Year

Benefits: Medical, 401 (k) and PTO

Job Description:

Contract Lifecycle Management (Ironclad)

• Support daily operations of the Ironclad contract management system.
• Assist with contract intake, routing, and workflow tracking.
• Ensure contracts follow established templates and processes.
• Troubleshoot basic system or workflow issues and escalate as needed.
• Collaborate with internal teams (Legal, Sales, Operations) on contract requests.

Legal & Compliance Support:

• Track compliance requirements and deadlines across multiple entities.
• Assist with Secretary of State filings, including annual reports and registrations.
• Maintain compliance calendars and ensure timely filings
• Support tracking of workers’ compensation compliance across jurisdictions.

Insurance & COI Management:

• Assist with insurance renewals, including data gathering and coordination with brokers.
• Maintain records of policies, renewal schedules, and documentation.
• Track and manage Certificates of Insurance (COIs), ensuring accuracy and timely distribution.

Multi-Entity Coordination:

• Support legal and compliance activities across nine companies.
• Help standardize and organize documentation across entities.
• Coordinate with internal stakeholders to gather information and provide updates.

Administrative & Organizational Support:

• Maintain organized records of contracts, filings, and compliance documents.
• Update tracking tools (spreadsheets, logs, dashboards).
• Assist with audits, reporting, and special projects.

Qualification Requirements (minimum and preferred requirements):

• Must have 1-3+ years of legal assistant experience.

Education and Experience:

• Bachelor’s degree or one to two years of related experience and/or training; or equivalent combination of education and experience.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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