Accounting Specialist

Job Title: Accounting Specialist

Location: Downtown Houston, TX

Compensation: $30.00 - $32.00 / hour

Benefits: This position may be eligible for medical, dental, vision, and 401(k).

Job Summary

We are seeking an experienced Accounting Specialist to join a growing real estate organization in Downtown Houston. This role is responsible for full-cycle Accounts Payable and Accounts Receivable functions across multiple entities, with a strong emphasis on high-volume AP processing. The ideal candidate will have experience within real estate or property management, strong problem-solving abilities, and the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Key Responsibilities

Accounts Payable

• Manage full-cycle accounts payable processing for 12 entities
• Analyze, code, and enter vendor invoices accurately and timely
• Review invoices for reasonableness and compliance with contract terms, rates, and usage
• Route invoices through approval workflows and ensure proper documentation is maintained
• Process weekly check runs and vendor payments
• Maintain and manage the AP email inbox
• Reconcile vendor accounts and resolve discrepancies
• Manage relationships with over 200 vendors
• Maintain organized vendor files and recurring billing schedules
• Allocate expenses to the appropriate properties and general ledger accounts
• Ensure all invoices are coded correctly and processed according to company procedures
• Communicate with operations teams regarding vendor payments and tenant ledger activity
• Manage contract timesheet reporting and intercompany expense allocations
• Track job costs and project expenses
• Process project lien releases
• Enter and process partner distributions
• Prepare and process annual 1099 reporting for multiple entities

Accounts Receivable

• Post monthly rents and late fees according to established policies and timelines
• Deposit tenant payments and accurately apply receipts
• Maintain accounts receivable records and tenant subledgers
• Monitor and collect past-due balances
• Research and resolve payment discrepancies
• Follow up on non-sufficient funds (NSF) payments
• Participate in monthly AR and close meetings
• Respond to tenant inquiries regarding account balances and payments
• Reconcile tenant accounts and ensure accurate account activity

Reporting & Administrative Support

• Consistently meet deadlines and identify potential issues before they become problems
• Maintain accurate accounting records and supporting documentation
• Assist with special projects and additional accounting duties as assigned
• Support process improvements and operational efficiencies
• Collaborate with accounting, operations, and property management teams

Qualifications

• 3+ years of accounting experience with strong full-cycle Accounts Payable experience required
• High-volume AP processing experience required
• Real estate or property management experience preferred
• Experience with Yardi Breeze preferred
• QuickBooks experience required if no Yardi experience
• Advanced Excel skills including Pivot Tables, VLOOKUPs, and data analysis
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Proven problem-solving and critical-thinking skills
• Ability to multitask and manage competing priorities effectively
• Self-motivated with a willingness to learn and assist in areas outside of primary responsibilities
• Recent graduates or candidates with only data entry experience will not be considered

How to Apply

If you are an experienced Accounting Specialist with strong Accounts Payable experience and a background in real estate or property management, we encourage you to apply.

Addison Group is an Equal Opportunity Employer.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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