Finance & Operations Manager
Job Description
Location: In Person (Orlando, FL)
Reports To: President or Director of Operations
Works Closely With: Corporate Finance and HR teams
Employment Type: Full-Time
Position Overview
Our growing company is seeking a dynamic, organized, and adaptable individual with experience in finance management along with administrative and operations task capability. We are seeking an immediate hire to oversee essential functions spanning bookkeeping oversight, ADP payroll/time system management, accounts receivable/payable, cash-flow reporting and projections, budget management, HR (recruitment, onboarding, offboarding, employee relations/compliance, benefits administration, and performance management), and support other administrative and office functions of the business. This role is designed for a professional who thrives in a multi-faceted environment and is ready to contribute to the company’s operational success, culture, and sales growth. You will be the primary Finance and HR contact for North America, collaborating with a global Finance/HR team to ensure alignment with global policies and initiatives.
Key Responsibilities -
1. Financial Management (60%)
• Manage the accounts receivable process, including invoice preparation, issuance, and follow-up, in close collaboration with project managers.
• Manage accounts payable and support budget monitoring and reporting. Provide directors and president monthly summary of expenditures compared to allocated budget.
• Manage the semi-monthly payroll process and 401(k) administration.
• Provide oversight of bookkeeping 3rd Party contractor to ensure monthly closes and yearly audits are completed.
• Support document management and contract administration for the finance function to include the sharing of redacted contracts with corporate finance office.
• Support the annual budgeting process, ongoing forecasting, and financial analysis in collaboration with local management, budget owners, and Corporate Finance team.
• Assist with maintaining local, state, and federal registrations and certifications on an annual basis.
• Manage company banking, including credit card accounts, payment processing, and financial documentation.
• Produce Board of Directors financial reports and future projections as directed by the President.
• Participate in Corporate Finance reporting processes and meetings, working closely with the Corporate Finance team.
2. Human Resources Management (30%)
· Manage the end-to-end recruitment process, including job postings, candidate screenings, interviews, onboarding, offboarding, and recruitment administration, including employment documentation.
• Develop and maintain job descriptions and organizational charts, ensuring all changes are aligned with and communicated to the Group HR team.
• Ensure compliance with all U.S. federal, state, and local employment laws and regulations. Advise line managers on employee relations and corrective action plans.
• Maintain accurate and confidential employee records.
• Oversee employee benefits administration, including healthcare, retirement plans, and leave policies.
• Create and adjust time system and billing codes as directed by the president.
• Drive, support and train local managers in all people & organization-related processes
• Develop and maintain local HR policies and procedures in collaboration with the Corporate HR team, ensuring alignment with corporate policies while meeting local business and legal requirements.
• Participate in corporate level coordination meetings and projects.
Operations & Other Duties Assigned (10%)
• Coordinate Office vendors to ensure office space and facilities meet the intent of the business.
• Planning, organizing, and executing office events, team-building activities, and other initiatives to foster a positive workplace environment as directed by the president.
• Ensure the company's insurance coverage, including facility and umbrella insurance, meets business requirements.
• Assist with the management of several administrative systems within the company that span from HR to Finance to Operations and Sales.
Qualifications -
Required:
• Proven experience in a multifaceted role combining finance, HR, and/or business support responsibilities, with the ability to collaborate effectively across international teams.
• Strong financial acumen and experience with budget tracking, expense management, or similar functions.
• Familiarity with U.S. employment laws and HR compliance requirements.
• Knowledge of accounting software (e.g., Unanet).
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.
• Proficiency in Microsoft Excel, including the ability to work with formulas, data analysis, and reporting, as well as experience with CRM platforms (e.g., HubSpot) and Microsoft Office.
• Must be able to pass Federal security checks and gain a US Government clearance.
• Must be a US Citizen.
Preferred:
• Military or Defense industry experience
• Previous experience in a small business or start-up environment.
• Experience organizing company events and promoting employee engagement.
• Sales or pre-sales experience
Key Attributes for Success
• Administration: Strong organizational skills and ability to muti-task activities
• Adaptability: Comfortable wearing multiple hats and navigating a fast-paced environment.
• Team Player: Works collaboratively with leadership and team members across departments.
• Problem Solver: Approaches challenges with creativity and resourcefulness.
• Cultural Fit: Enthusiastic about building and maintaining a positive, inclusive workplace culture.
Benefits
• A robust health benefit plan through ADP TotalSource. Medical is through UHC (United Health Care), Dental with Aetna, and Vision through VSP.
• 401K matching
• 12 Holidays and first two years of employment employees receive 3 weeks (120 hours) of PTO. In addition a separate sick leave accrual of up to 56 hours per year. Both offer carry-over potential.
• Small team with ability to directly influence company decisions
How to Apply
Interested candidates should submit their resume and a cover letter highlighting their relevant experience via this posting or find the same posting on LinkedIn under 4C Strategies.
