Executive Assistant to Fantastic IR Team - Investment Firm

Executive Assistant to Fantastic IR Team – Investment Firm

A wonderful investment firm is seeking a high-caliber, proactive Executive Assistant to support their Investor Relations Team.

This is a unique opportunity to join a company that is known for its incredible culture, exceptional benefits, team-building events, and a supportive environment.

$140,000 – $165,000 DOE + discretionary bonus + top-tier benefits

New York, NY | Hybrid (4 days in-office / one day remote ) | Typical Hours: 8/9am-6pm ET.

Responsibilities include (but not limited to)

• Complex Calendar Management: Proactively manage intricate calendars across multiple time zones for the team.
• Travel Coordination: Arrange complex, multi-leg domestic and international travel itineraries, including accommodations, car services, and visas for all conferences.
• Investor Liaison: Serve as a professional point of contact for investors and potential stakeholders.
• Meeting Logistics: Coordinate high-stakes internal and external meetings, including materials preparation and catering.
• Expense Management: Prepare and process detailed expense reports in a timely manner.
• Ad Hoc Projects: Support the team on special projects and initiatives.
• Investor Communication: communicating/coordinating with investors on behalf of the team.

Ideal Candidate

• 5+ years of Executive Assistant experience; direct experience within Investor Relations
• Proactive Mindset: Ability to stay five steps ahead of a busy team
• Technical Proficiency: Expert-level skills in MS Office
• Professionalism: High level of professionalism and discretion when handling confidential firm and investor information.