Administrative Assistant: Full-Time Day Shift

Overview

We are seeking a detail-oriented and organized Administrative Assistant to support our healthcare team at the Laramie County Detention Center located in Cheyenne, Wyoming. This position plays a vital role in maintaining medical records, coordinating outside appointments, processing release of information requests, and providing administrative support to ensure efficient healthcare operations within a correctional setting. The ideal candidate is professional, dependable, and able to maintain strict confidentiality while working in a fast-paced environment.

Responsibilities:

• Scan and upload paper documents into the electronic medical record (EMR).
• Review medical records for accuracy and completeness before scanning.
• Process and track Release of Information (ROI) requests and maintain HIPAA documentation logs.
• Monitor outstanding records requests and reconcile records received from outside providers.
• Coordinate approvals and scheduling for outside medical appointments.
• Maintain confidentiality regarding patient appointments and protected health information.
• Assist with administrative functions including:
  • Tracking statistical and operational data
  • Faxing medical record requests
  • Reconciling incoming records
  • Inventorying and ordering medical and pharmaceutical supplies
• Prepare packets and supporting documentation for quality improvement, infection control, and medical advisory committee meetings.
• Attend mandatory monthly staff meetings and other meetings as requested by the Health Services Administrator (HSA), including taking meeting minutes.
• Work collaboratively with healthcare staff, detention center personnel, and leadership.
• Follow all facility policies, PREA standards, and established chain of command.
• Must comply with all County policies and procedures regarding security and inmate interactions.
• Must adhere to HIPAA regulations and confidentiality standards.
• Perform other duties as assigned.

• High school diploma or GED required.
• Previous administrative, medical office, healthcare, records management, or clerical experience.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office and electronic record systems preferred.
• Ability to maintain confidentiality and professionalism in a secure environment.
• Strong written and verbal communication skills.

• Full-Time, Monday-Friday: 8:00am-4:30pm

For more information, visit our website at https://mymedhealth.care/.