LVN-Staffing Coordinator/Medical Records

About Company:

Our mission is simple: Take Care of People. Guided by our core values of Integrity, Teamwork, Innovation, Education, Quality Outcomes, and Fiscal Responsibility, we are building a quality post-acute healthcare system that supports patients, families, and communities.

We provide a full continuum of services with a focus on exceptional outcomes and quality of life. Every day, our residents and patients are entrusted to a dedicated team of professionals and caregivers. We offer diverse career opportunities to grow your skills, serve others, and be part of a supportive, mission-driven culture.

We are proud to support our team with competitive pay and a comprehensive benefits package, including

• Paid Time Off
• Medical and Dental Insurance
• Early wage Access
• Tuition Reimbursement
• HMGU Scholarship Program
• 401(k) Retirement Plan

Join us and be part of a team where Taking Care of People is more than our mission—it’s our culture!

About the Role:

The LVN-Staffing Coordinator/Medical Records position plays a critical role in ensuring the seamless coordination of licensed vocational nursing staff and the accurate management of medical records within a healthcare setting. This role is responsible for balancing staffing needs with patient care demands, ensuring that all shifts are adequately covered by qualified personnel. Additionally, the position involves meticulous handling, organizing, and maintaining of patient medical records to support clinical operations and compliance with healthcare regulations. The successful candidate will act as a liaison between nursing staff, management, and medical records departments to facilitate efficient communication and workflow. Ultimately, this role contributes to the delivery of high-quality patient care by optimizing staffing logistics and safeguarding the integrity of medical documentation.

Minimum Qualifications:

• Valid Licensed Vocational Nurse (LVN) license in Texas.
• Proven experience in nursing staff coordination or scheduling within a healthcare environment.
• Proficient in ONLINE Scheeduling software: Onshift/Valid shift.
• Familiarity with medical records management and healthcare documentation standards.
• Strong organizational skills and attention to detail.
• Proficient in using electronic health record (EHR) systems and scheduling software.

Preferred Qualifications:

• Experience with healthcare compliance and regulatory requirements such as HIPAA.
• Background in healthcare administration or medical office management.
• Excellent interpersonal and communication skills.
• Ability to analyze staffing data and generate reports for management.

Responsibilities:

• Coordinate scheduling and placement of LVN staff to meet patient care requirements and staffing policies.
• Maintain and update medical records accurately, ensuring compliance with HIPAA and other regulatory standards.
• Communicate effectively with nursing staff, management, and other departments to address staffing needs and resolve scheduling conflicts.
• Assist in onboarding and credential verification processes for new LVN hires.
• Monitor and report on staffing metrics and medical records management performance to support continuous improvement initiatives.

Skills:

The required skills enable the LVN-Staffing Coordinator/Medical Records professional to efficiently manage complex scheduling demands while ensuring compliance with healthcare regulations. Proficiency in EHR systems and scheduling software is essential for maintaining accurate medical records and coordinating staff assignments. Strong organizational and communication skills facilitate effective collaboration between nursing personnel and administrative teams, ensuring smooth operations. Preferred skills such as knowledge of healthcare compliance and data analysis enhance the ability to improve staffing strategies and record-keeping processes. Together, these skills support the delivery of high-quality patient care through optimized workforce management and meticulous documentation.

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