High-Level Executive Assistant - Real Estate

Keller Williams Paint Creek is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the commercial real estate side of the business.

We are looking for someone who can operate at a high level, anticipate needs before they arise, and help keep leadership focused on growth while ensuring day-to-day operations run smoothly. The ideal candidate is resourceful, tech-savvy, and capable of managing multiple moving pieces with professionalism and urgency.

You should enjoy creating order, solving problems, and being deeply involved in the operations of a growing commercial real estate business.

Compensation

• Salary Range: $55,000-$65,000
• Bonus opportunities
• Comprehensive Healthcare
• 401(k) with Company Match

$55,000 - $65,000

• Manage complex calendars, scheduling, and executive priorities
• Coordinate meetings, travel, events, and client communications
• Act as a gatekeeper and liaison between leadership, clients, vendors, and internal teams
• Assist with commercial real estate operations, transactions, and project coordination
• Prepare reports, presentations, spreadsheets, and business documents
• Help manage contracts, deadlines, follow-ups, and operational workflows
• Create and improve systems, SOPs, and organizational processes
• Track projects and ensure accountability across multiple initiatives
• Support marketing coordination, client events, and business development efforts when needed
• Maintain confidentiality and professionalism in all communications

• Previous experience as an Executive Assistant, Operations Manager, or high-level administrative professional
• Extremely organized with strong attention to detail
• Ability to prioritize and manage multiple projects simultaneously
• Strong written and verbal communication skills
• Comfortable operating in a fast-paced, high-expectation environment
• Tech-savvy and quick to learn new systems and platforms
• Proactive problem solver with a high level of ownership and accountability
• Professional, polished, and client-service oriented

Keller Williams Paint Creek is an established Market Center in Rochester, Michigan, with a strong focus on performance, professional development, and teamwork. As part of Keller Williams Realty, the largest real estate organization by agent count, we provide structured systems, recognized training programs, and a results-driven environment that supports long-term success.