Admin Assistant Maintenance

About Company:

McAlester Regional Health Center is a community-focused healthcare organization committed to delivering compassionate, high-quality care to southeast Oklahoma. With a strong history of service and growth, MRHC is dedicated to improving the health and well-being of the communities we serve while investing in the development of our employees. Guided by values of teamwork, integrity, and excellence, we foster a supportive and inclusive workplace where every team member is valued. At MRHC, employees have the opportunity to make a meaningful difference every day while building a rewarding career in healthcare.

About the Role:

The Admin Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing day-to-day office tasks. The successful candidate will coordinate schedules, organize meetings, handle correspondence, and maintain accurate records to support organizational goals. By managing multiple priorities and responding promptly to requests, the Admin Assistant helps create a productive and organized workplace. Ultimately, this role contributes significantly to the overall effectiveness and professionalism of the organization.

Minimum Qualifications:

• High school diploma or equivalent required.
• Previous experience in an administrative or office support role.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Exceptional customer service and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications:

• Associate’s degree or higher in Business Administration or related field.
• Experience with office management software and database systems.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Previous experience supporting multiple departments or executives.

Responsibilities:

• Manage and organize daily office operations including scheduling appointments, coordinating meetings, and maintaining calendars.
• Prepare, proofread, and distribute reports, and other documents with attention to detail and accuracy.
• Serve as a point of contact for internal and external communications, responding to inquiries and directing them appropriately.
• Maintain and update filing systems, both electronic and physical, ensuring information is easily accessible and secure.
• Prepare and record meeting minutes, and follow up on assigned action items from minutes.

Skills:

The Admin Assistant utilizes strong organizational skills daily to manage schedules, coordinate meetings, and maintain filing systems, ensuring smooth office operations. Effective communication skills are essential for handling correspondence and interacting with colleagues and external contacts professionally. Proficiency in Microsoft Office and other software tools enables the assistant to prepare accurate reports, presentations, and documents efficiently. Time management and multitasking skills are critical to balancing various responsibilities and meeting deadlines consistently. Additionally, problem-solving abilities help the assistant address unexpected challenges and support the team proactively.