Office Assistant I

POSITION: OFFICE ASSISTANT I (OA I)

JOB DESCRIPTION: The OA’s primary responsibility is the aide and support of all functions of the charter school
site with direction given by the site administrator. The OA I is passionate about the mission and commitments of
VCPS and exhibits this through his/her execution of all their responsibilities and relations with all stakeholders. The
OA I will foster a collaborative and stimulating community culture for a diverse group of stakeholders, including
administration, faculty members, board members and community partners. The ideal candidate would be tasked with written translation of IEPs.

REPORTS TO: OFFICE MANAGER AND SITE ADMINISTRATOR
RESPONSIBILITIES:
%CF; Greet and assist staff, parents, students, and visitors to the school in a friendly and professional
manner.

%CF; Answer phones using a professional and courteous manner.
%CF; Assist students who need health/ medical assistance
%CF; Assists with staff / personnel records
%CF; Coordinate substitute teacher coverage by first communicating with administrator and then teacher
%CF; Collaborate and delegate duties to Office Clerks.
%CF; Responsible for vendor quotes and relations.
%CF; Works collaboratively with administration to maintain accurate record of all keys and assets that have been
distributed.
%CF; Sort through mail and distribute accordingly.
%CF; Work with site administrators and teachers regarding any project or special requests.
%CF; In charge of parent correspondence and mailings.
%CF; Responsible for the maintenance, storage, and security of all student files.
%CF; Student meal applications.
%CF; Enter daily attendance into PowerSchool
%CF; Track student absences and tardies
%CF; Works in conjunction with VCPS Database Administrator on projects or needs of certain informational
systems
%CF; Assist in parent communication and meetings
%CF; Any other duties as assigned by site administrator (s)

Qualifications

%CF; B.A./B.S. degree preferred
%CF; Must have knowledge in the use of a copier and fax machine
%CF; Ability to communicate effectively (verbal and written). Strong writing skills in Spanish
%CF; Must be computer literate and have extensive experience with: MS Office, Word & Excel
%CF; Bilingual in Spanish preferred
%CF; Able to multitask and handle a high paced work environment
%CF; Must have excellent management and organizational skills and a positive attitude