Posted July 28, 2026
Administrative Assistant
Americas Staffing Partner Inc
Oxford, MS, US
Full Time
Job Description
Job Description
Administrative Assistant needed to support the U.S Attorney's office Northern District of Mississippi
Job Duties:
- Answering, screening, and routing phone calls and greeting and screening visitors.
- Issues visitor badges, maintain sign-in logs, and ensure compliance with security
- provisions are followed.
- Processing, date stamping, sorting, and logging mail deliveries and copying projects.
- Preparing and processing outgoing mail and light shipments.
- Operating basic office equipment, e.g., photocopier, facsimile, multi-line
- phone/voicemail systems, mailing machines, security keypad, and computer
- programs.
- Generates forms and documents from templates; data entry, file creation and
- management, including purging of paper files and electronic media for destruction or
- archiving.
- Reserving conference rooms and government vehicles using the online calendars.
- Ability to organize work and complete assignments consisting of numerous steps
- varying in nature and sequence.
- Opens cases strictly from the authorizations and then emails the ‘new case opened’
- email, containing the new case file folder’s location and USAO #. (sent when the
- case is opened.)
- Responsible for entering civil and criminal case opening information into the USAO
- case management system, CaseView. Includes opening new cases and appeal court
- records, entering or closing cases and declinations.
- Entering data requires fact checking and ensuring the data being entered is accurate. This involves: Cases requiring quality control review and review of material using online databases
- Error Correction: Identify and correct any errors or inconsistencies in the data.
- Maintaining Confidentiality: Adhered to strict privacy protocols to protect sensitive
- information.
- Documenting Work: Keeping logs or records of the data entry process and any changes made.
- E-Filing of Court documents including familiarity with submitting documents
- electronically via various systems and understanding how to navigate and upload portals is essential.
- Case and Document management -familiarity with organizing digital files using cloud-based systems that aide with version control, sharing, and secure storage.
Requirements:
- Must be a US citizen
- Minimum of a high school diploma
- At least 5 years administrative experience
- Proficient in computer and all Microsoft Office products
- Must have excellent written and verbal commination's, problem-solving, and conflict resolutions skills
