Accounting Specialist

The Accounting Specialist supports the financial operations by assisting with payroll processing, accounts payable, grant documentation, and general accounting functions. This role helps ensure accurate financial records, timely payments, regulatory compliance, and efficient business office operations while maintaining the highest level of confidentiality and professionalism.

• Assist with processing semi-monthly payroll accurately and on schedule.
• Review timesheets, payroll reports, and supporting documentation for accuracy.
• Process payroll adjustments and maintain payroll records.
• Coordinate with Human Resources regarding new hires, terminations, leave, and payroll changes.
• Maintain confidentiality of employee payroll information.

• Process vendor invoices, check requests, and payments accurately and timely.
• Verify invoice approvals, account coding, and supporting documentation.
• Maintain vendor records and respond to vendor inquiries.
• Assist with account reconciliations and month-end closing activities.

• Assist with tracking grant expenditures and maintaining supporting documentation.
• Prepare grant-related financial records and reports as assigned.
• Maintain documentation to support grant compliance and audit readiness.
• Assist with financial reporting and special projects.

• Maintain organized financial records and supporting documentation.
• Assist with account reconciliations and journal entry preparation.
• Prepare spreadsheets, reports, and financial tracking logs.
• Support audits and other finance-related activities.
• Perform other duties as assigned.

• High school diploma or equivalent.
• Minimum 2 years of accounting, payroll, accounts payable, or bookkeeping experience.
• Proficiency in Microsoft Office, particularly Excel.
• Strong mathematical, organizational, and analytical skills.

• Associate's degree in Accounting, Finance, or Business.
• Experience in healthcare, nonprofit, or FQHC accounting.
• Experience with accounting software, payroll systems, and grant-funded programs.

• Strong attention to detail and accuracy.
• Knowledge of accounting principles and payroll practices.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and problem-solving skills.
• Ability to maintain strict confidentiality.
• Effective communication and customer service skills.

• Office environment with prolonged computer use.
• Requires sitting, standing, walking, and frequent use of office equipment.
• Ability to manage multiple priorities in a fast-paced environment.
• Occasional lifting up to 25 pounds.