Accounting & HR Administrator
Job Description
Servpro Of Downtown Seattle and Bellevue
FRANCHISE JOB DESCRIPTION
Job Title:
Staff Accountant
Division/Department:
Finance
Reports to:
Owner/General Manager
New/Replacement:
.......................................
Pay:
Hourly
Exempt/Non-Exempt:
Exempt
Date Prepared:
.......................................
Last Revision Date:
May 2026
Summary:
The Staff Accountant is responsible for supporting the financial operations of a fast-paced disaster restoration and reconstruction company specializing in water, fire, mold, biohazard, and reconstruction services. This role ensures accurate financial reporting, job cost tracking, accounts payable/receivable management, and compliance with company financial procedures.
The ideal candidate thrives in a deadline-driven environment, understands project-based accounting, and can work closely with operations, project managers, estimators, and leadership to maintain financial accuracy and operational efficiency.
Primary Responsibilities:
Financial & Accounting Operations
- Maintain accurate general ledger entries and account reconciliations
- Assist with month-end and year-end close processes
- Prepare journal entries and supporting documentation
- Reconcile bank accounts, credit cards, and intercompany transactions
- Support preparation of financial statements and management reports
- Monitor cash flow and assist with forecasting
Job Costing & Restoration Accounting
- Review job costing for mitigation, reconstruction, and abatement projects
- Track project profitability and margin performance
- Verify proper coding of labor, materials, subcontractors, and equipment usage
- Assist with WIP (Work In Progress) reporting and revenue recognition
- Ensure synchronization between operational software and accounting systems
- Support estimate-to-invoice financial accuracy
Accounts Payable & Receivable
- Process vendor invoices and subcontractor payments
- Monitor customer receivables and assist with collections efforts
- Verify insurance claim payments and mortgage check processing
- Maintain lien release documentation and vendor compliance files
- Assist with customer billing and invoice reconciliation
Operational Support
- Work closely with Project Managers and Operations Managers regarding:
- Job budgets
- Purchase orders
- Change orders
- Vendor costs
- Billing discrepancies
- Assist with audit preparation and documentation requests
- Maintain organized digital and physical accounting records
- Support implementation and improvement of accounting processes and controls
Education and Experience Requirements:
- Bachelor’s degree in Accounting, Finance, or related field required
- 2+ years of accounting experience required
- Construction, restoration, or project-based accounting experience strongly required
- Understanding of:
- Job costing
- WIP schedules
- Revenue recognition
- Accounts payable/receivable
- Experience with accounting software such as:
- QuickBooks
- Workcenter or restoration management software experience preferred
- Advanced proficiency in:
- Microsoft Excel
- Data analysis and reporting
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- High attention to detail and accountability
- Experience in the disaster restoration, construction, or insurance repair industry
- Familiarity with:
- Insurance claim processes
- TPA/program work
- Restoration workflow systems
- Job profitability analysis
- Experience supporting field operations teams
Physical and Work Environment Requirements:
- Primarily office-based with occasional jobsite visits if needed
- Ability to sit, stand, and work at a computer for extended periods
- Ability to occasionally lift up to 25 lbs
Normal Working Hours, Additional Working Hours and Travel Requirements:
This is a full-time position working 7:00 a.m. – 5:00 p.m., Monday – Friday, 45 hours per week. This position frequently requires long hours (beyond 8 hours a day), including evenings and weekends, as needed.
