Accounting Specialist
Job Description
We are seeking an experienced, hands-on Accounting Specialist to work directly with our Controller in our Troy, Michigan corporate office. This role supports Elements day-to-day accounting operations, including invoicing, accounts receivable, accounts payable, accounting records and data integrity, onboarding administration, and selected fleet-related functions. The right candidate enjoys transactional accounting while also thinking beyond data entry; recognizing gaps, asking thoughtful questions, and helping make recurring work more accurate and efficient.
Benefits
Annual Base Salary Based on Experience
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Mon-Fri Schedule
Career Growth Opportunities
Retirement Plan
Paid Holidays
Responsibilities
Key Responsibilities
Manage day-to-day invoicing and billing administration across Elements service lines, ensuring accurate and timely customer billing.
Support accounts receivable and accounts payable processes, including payment application, collections, invoice processing, cost coding, and account research.
Coordinate the administrative onboarding and ongoing record maintenance of clients, vendors, and external resource partners.
Maintain accurate accounting records and data integrity across QuickBooks Online, CRM, and related business systems.
Administer assigned corporate and fleet-related functions, including vehicle records, registrations, WEX account administration, and reporting.
Partner with the Controller and operational teams to resolve accounting issues, identify process gaps, improve workflows, and support efficient and consistent accounting practices.
Requirements
What Were Looking For
Approximately 35 years of progressive accounting, bookkeeping, billing, accounts receivable, accounts payable, or transactional finance experience.
Strong hands-on invoicing experience and confidence working with detailed project and customer billing requirements.
Experience with payment application, vendor invoice processing and coding, accounting record maintenance, and discrepancy research.
Intermediate Microsoft Excel proficiency, including formulas, lookups, tables, sorting and filtering, conditional formatting, pivot tables, and data reconciliation.
Experience with QuickBooks Online or a comparable accounting system.
Strong organization, attention to detail, follow-through, professional communication, and discretion with confidential information.
A process-driven, efficiency-focused mindset and willingness to identify gaps and recommend practical improvements.
Preferred Qualifications
Associate or bachelors degree in accounting, finance, business administration, or a related field; equivalent relevant experience will be considered.
Experience in a project-based service business or with job-cost or project billing.
Experience in environmental consulting, construction, restoration, professional services, or a multi-location organization.
Experience using QuickBooks Online and CRM systems.
Experience developing procedures, checklists, trackers, or workflow improvements.
How You Work
You take ownership of recurring work and complete it without repeated reminders.
You follow processes consistently but speak up when a process is unclear, inefficient, or creating errors.
You verify your work, communicate concerns early, and bring possible solutions when you can.
You are comfortable balancing detailed transactional work with changing priorities in a small, growing company.
You enjoy working closely with a team.
