Accounting Specialist/Bookkeeper

POSITION DESCRIPTION: Accounting Specialist/Bookkeeper

STATUS: Full Time

FLSA: Non-Exempt

REPORTS TO: Controller

PURPOSE OF POSITION

The Accounting Specialist supports accounting operations by managing accounts payable, accounts receivable, general ledger activities, account reconciliations, month end close processes, and accounting support for on-site retail and F&B outlets. This position ensures accurate financial records, timely processing of financial transactions, and compliance with company policies and accounting standards.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Accounts Payable

• Process vendor invoices accurately and in a timely manner, ensuring all required supporting documentation and approvals are obtained.
• Maintain vendor records and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.
• Reconcile vendor statements and investigate outstanding items.

Accounts Receivable

• Prepare and distribute member invoices/statements.
• Apply customer payments and maintain accurate account balances.
• Monitor outstanding receivables.
• Research and resolve billing discrepancies and member inquiries.
• Reconcile accounts receivable balances.

Accounting

• Prepare and post assigned journal entries.
• Preform monthly balance sheet reconciliations.
• Assist with month-end close.
• Maintain accurate accounting records and supporting documentation.
• Support accounting functions for on-site retail and F&B operations including daily sales reconciliation and cash balancing.
• Preform other accounting and administrative duties as assigned.

KEY COMPETENCIES:

• Strong written and verbal communication skills with the ability to prepare clear and concise correspondence and reports.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office, with advanced Microsoft Excel skills preferred.
• Experience with accounting software; QuickBooks Desktop experience is a plus.

EDUCATION, EXPERIENCE AND OTHER QUALIFICATIONS:

• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger accounting.
• Must be dependable, detail-oriented, and able to work independently while contributing effectively as part of a team.

Compensation commensurate with experience.