Healthcare Administrative Assistant

Who We Are: Westminster is a premier retirement community with dedicated and skilled staff, dynamic leadership, innovative services and first class facilities. Our residents are treated compassionately with dignity and respect.

Who You Are: An experienced, hospitality minded candidate to work in a support role as an Administrative Assistant for our Community Administrator, in our Arbour Health Center.

Responsibilities:

• Performs general clerical duties, and administrative tasks. Must be proficient with MS Outlook, Word, Excel and PowerPoint programs.
• Provide administrative assistance to the Community Administrator, nurse managers and directors within the Health Center.
• Attend and take detailed minutes for various meetings, including morning meeting, nursing meetings, mentor meetings, and CARES meetings.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Management of contracts for Health Center department.
• Provides administrative support for CARES program.
• Organize and support mentor meetings, including scheduling, preparing agendas, and documenting discussions and outcomes.
• Maintain office supplies for department.
• Maintain the HCC disaster manuals.
• Plan and execute staff holiday celebrations and appreciation events, ensuring they align with company culture and values.
• Projects a positive image of the organization in dealing with residents, associates, resident family members, and the public.
• Schedules transportation for Health Center residents.

This position will be full-time position. Regular hours will be business hours, Monday - Friday, with some flexibility.

Qualifications:

• A minimum of 3 years office experience.
• Must possess strong organizational skills.
• Experience using Microsoft Outlook; Microsoft Word; Excel Spreadsheets; PowerPoint and data entry; working knowledge of computer hardware and software.
• Good communication skills.
• Must have excellent interpersonal skills to interact with residents, resident families, and other associates in a professional manner.

Benefits:

• Medical & Dental
• Vision
• Employer paid Life Insurance
• Short Term Disability, Accident, Critical Illness
• Paid Time Off
• 403b Savings Retirement Plan with matching
• Tuition Reimbursement

Visit our website, and apply online at http://www.westminsteraustintx.org/employment.html

Westminster is an Equal Opportunity Employer and values diversity in the workplace.

Westminster was named a TOP WORKPLACE by the Austin American Statesman for the past 12 years in row (2014-2025).

Westminster is an Equal Opportunity Employer and values diversity in the workplace.