Office Assistant Clerk

Pay: $17.75 - $19.00 per hour

Job description:

Position Summary

The Office Assistant provides administrative and operational support to ensure the smooth day-to-day functioning of the office. This role is responsible for maintaining documentation, monitoring inventory, assisting with purchasing activities, and supporting production, logistics, and inventory processes.

Key Responsibilities:

• Maintain and organize Certificates of Analysis (COAs), Certificates of Conformance (COCs), Kosher Certifications, product specifications, Safety Data Sheets (SDS), and production documentation.
• Maintain an accurate registry and inventory of packaging materials.
• Work closely with the Production and Logistics teams to monitor inventory levels of ingredients and chemicals.
• Create and process Purchase Orders (POs) and customer invoices accurately and in a timely manner.
• Assist with mid-year and year-end physical inventory counts and reconciliation.
• Process incoming mail and coordinate outgoing shipments through USPS, UPS, FedEx, and other carriers.
• Organize and maintain filing systems, both electronic and paper.
• Provide general administrative support to various departments as needed.
• Perform other office and administrative duties assigned by management.

Qualifications

• High school diploma or equivalent required; Associate's degree is a plus.
• Previous experience in an office administrative or office assistant role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills

• Experience working in a manufacturing or food production environment.
• Familiarity with inventory management and purchasing processes.
• Experience handling documentation related to quality assurance or regulatory compliance is a plus.

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Ability to Commute:

• Waterloo, NY 13165 (Required)

Work Location: In person

This company, located in Waterloo NY is a growing producer of cheese and Yogurt, They operate a growing facility in a stable company