Payroll Coordinator

Job Title: Payroll Coordinator

Department: Human Resources

Reports to:  Human Resource Director                                                

Status: Part-time (Non-exempt)

Effective Date: February 14, 2024

Job Summary:

This position is responsible for all functions related to the accurate and timely processing of SSG's payroll in a multi-state environment. Success in this role requires experience with third-party payroll software, exceptional attention to detail, strong critical thinking skills, and a passion for process improvement. Because this position handles highly confidential employee information, the ideal candidate must demonstrate the highest level of integrity and discretion.

Duties/Responsibilities:

• Process bi-weekly payroll, including salaries, bonuses, commissions, benefits, taxes, and other deductions while ensuring compliance with all federal, state, and local regulations.
• Serve as the primary point of contact for employee payroll matters, answering questions, and providing guidance on payroll policies and procedures.
• Maintain and administer the company's third-party payroll system in partnership with Human Resources, ensuring updates are completed to maintain compliance and support HR best practices.
• Configure and maintain payroll mapping for personnel expenses and payroll liabilities to the general ledger.
• Reconcile payroll-related expenses and liability accounts to the general ledger on a bi-weekly basis.
• Prepare monthly payroll accruals for financial reporting.
• Generate weekly, monthly, quarterly, and year-end payroll reports, including earnings, taxes, deductions, leave balances, disability, and non-taxable wages.
• Partner with third-party payroll providers to ensure accurate and timely payroll processing, tax filings, reporting, and settlements.
• Collaborate with internal departments and payroll providers to resolve issues and identify opportunities for process improvements.
• Manage year-end payroll activities, including W-2 preparation and year-end adjustments.
• Stay current on federal, state, and local payroll laws and regulations, ensuring ongoing compliance and advising management on required changes.

• Partner with Sales, Human Resources, Finance, and other departments to ensure payroll consistency and accuracy.
• Maintain strict confidentiality of employee payroll and compensation information.
• Support management with special projects, reporting, and payroll analysis as needed.
• Assist with internal and external audits related to payroll.
• Perform other accounting responsibilities as assigned, including posting health insurance and other payroll-related benefit expenses.
• Requires an average of 30 hours of dedicated work per week to meet the essential functions of the role.

Required Skills/Abilities:

• Exceptional attention to detail and accuracy.
• Strong analytical, critical thinking, and problem-solving skills.
• Ability to handle highly confidential information with professionalism and discretion.
• Advanced Microsoft Excel skills, including data analysis and reporting.
• Excellent time management skills with the ability to prioritize multiple deadlines.
• Thorough understanding of federal, state, local, and FICA payroll tax laws and regulations.
• Strong communication and organizational skills are important.

Education and Experience:

• Minimum of3 years of full-cycle payroll processing experience.
• Experience processing multi-state payroll.
• Advanced proficiency in Microsoft Excel.
• Experience with ADP payroll software is preferred.