Administrative Assistant
Job Description
Primary Role:
Performs administrative and office support activities. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and emailing. Extensive software skills are required, as well as Internet research abilities and strong communication skills
Responsibilities:
1. Responsible for typing/editing company letters/documents such as quotes, submittals, User Guides, Small Works Roster Applications, and O&M’s.
2. Responsible for saving and organizing company related documents as needed.
3. Responsible for filling out and reporting L&I paperwork.
4. Responsible for creating and distributing company memos.
5. Responsible for daily reception.
6. Responsible for answering all general calls from the auto attendant. Also available to answer phones for people who are out for the day when necessary.
7. Maintain office supplies and office equipment.
8. Responsible for all processing of incoming and outgoing mail.
9. Responsible for maintaining job database and any job correspondence in the appropriate location.
10. Assist with reports and documentation when required
11. Other duties as required or assigned from time to time
Accountability:
The Administrative Assistant will be accountable to the General Manager. Secondary accountability will be to the other management team members, employees and customers of the company.
Qualifications:
The Administrative Assistant shall possess a minimum of two years experience in the field of Business Administration. This person must be able to manage multiple tasks simultaneously, have superior math and critical thinking skills. Individual must have good communication skills, self-starter and the ability to perform and complete high quality work.
Travel:
No travel required.
Additional Skills and Abilities:
1. Excellent written and verbal communication skills.
2. Must be responsible, self-motivated, self-starter, personable and well-organized.
3. Superior customer service skills to deal with both internal and external customers.
4. Ability to manage multiple tasks simultaneously.
5. Strong interpersonal skills; ability to work with diverse groups.
6. Proficiency in the use of personal computers including such programs as MS Word, Excel, Access, PowerPoint and Outlook.
7. Ability to demonstrate planning, organizing and implementing skills which allow the successful completion of a project by a specific due date.
8. Must be able to effectively handle stressful situations.
9. Must be able to read and effectively interpret general business documentation.
10. Valid and current drivers license.
Physical, Mental and Environmental Requirements:
1. Employee is required to stand, walk, climb, sit and use hands and fingers.
2. Some light lifting of objects is required.
3. Reaching, grasping and carrying activities also required.
4. The noise level in the work environment is usually moderate.
All requirements may be modified to reasonably accommodate individuals with disabilities.
This job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.
Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.
Electrocom was established in 1946 as the “W.D. Lasater Company” by the late W.D. “Dale” Lasater, a WWII veteran, interested in the then fledgling communication industry. The primary focus of the company was industrial, institutional/school, and healthcare communication systems. In 1972, Electrocom was purchased from Dale Lasater by two employees, David Moore and Everett Starkenburg. In 1984, David Moore became sole proprietor and was sole owner of Electrocom until 2014 when Electrocom was purchased by three employees, Dan Crabtree, Ben Swerk, and Matt Wright.
In 2008, Rauland-Borg certified Electrocom as a Stellar Partner, signifying Electrocom’s commitment to quality and customer service in the market it serves. Electrocom maintains this status by following a “Standard of Excellence” along with processes and procedures unparalleled by any other Communication Contractor in the Northwest.
Electrocom supports our clients by providing solutions that balance industry-leading technology and services. This is accomplished by making sure all of our Account Managers, Account Reps, CSR’s, Project Managers, Integration Specialist, and Technicians maintain the latest industry training and proper licenses.
Electrocom’s commitment to providing a high level of customer service, quality products, and installations has continued for close to 70 years. We have an average employee tenure of 15 years, and our technicians are excited to learn about and implement the latest advances in communication technology. It is for these reasons Electrocom is the leader of Communication Systems in the Education and Healthcare Markets in Western Washington.
