Office Assistant / Administrative Coordinator

Position Summary

We are seeking a highly organized, self-motivated Office Assistant to help manage the day-to-day operations of our office. The ideal candidate is professional, dependable, able to multitask, and thrives in a fast-paced construction environment.

Responsibilities

• Answer incoming phone calls professionally and direct calls appropriately
• Schedule crews, service work, and customer appointments
• Create and manage purchase orders
• Assist with customer communication and follow-up
• Organize office files and maintain accurate records
• Coordinate with field personnel and project managers
• Support estimating and project administration
• Perform data entry and general administrative duties
• Assist with invoicing and other daily office operations including marketing at times
• Help keep the office running efficiently

Qualifications

• Previous office or administrative experience preferred
• Excellent communication and customer service skills
• Strong organizational and multitasking abilities
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Experience with QuickBooks is a plus
• Ability to work independently with minimal supervision
• Construction industry experience is preferred but not required
• Bilingual (English/Spanish) is a strong plus

We value employees who:

• Show up on time every day
• Take pride in their work
• Are willing to learn
• Take initiative without being asked
• Can solve problems instead of creating them
• Have a positive attitude and strong work ethic

HEMS Site Solutions is a growing site development and erosion & sediment control contractor serving Maryland, Virginia, Washington, D.C., and Delaware. We pride ourselves on hard work, accountability, and providing outstanding service to our customers. We are looking for a dependable Office Assistant who wants to grow with our company and become an important part of our team.