Front Office Representative

Growing, local constuction company looking for an enthusiastic and motivated person to join our team in a full-time, long-term capacity!

As the first point of contact for our clients, you be responsible for providing exemplary customer service and managing the office tasks. Previous relevant experience in the construction industry is a plus.

Full time (weekdays only), with opportunities for raises and advancement. Paid weekly; rate DOE.

Background check and drug test will be conducted.

Major Responsibilities:

• Welcome and direct visitors.
• Develop & maintain positive, professional relationships with clients & vendors.
• Answer and transfer phone calls and emails; pass leads to sales department.
• Understand & follow clerical procedures & systems such as recordkeeping & filing.
• Use Quickbooks Online (QBO):
  • Set up new customers/projects/vendors and access existing
  • Enter estimates; correctly assign to new/existing customers/projects
• Create job folders & send out DocuSign contracts for new projects.
• Request Certificates of Insurance (COI) from insurance company.
• Use online interface program to submit county and city permits
• Request 811 Underground Locates for projects
• Coordinate project scheduling with sales team & update project board.
• Retrieve information as requested from records, email, and other related documents; file & maintain organized physical & digital records.
• Check & order office supplies; coordinate maintenance of equipment, as needed.
• Assist with onboarding of new subcontractors & employees as needed.
• Provide general administrative support to the team

Qualifications/Skills:

• Quickbooks experience
• 2+ years of previous experience in similar office setting
• Notary (Can be completed during office hours if you do not yet have)
• Strong computer & office organizational skills
• Microsoft Office (included Excel), DocuSign, & GoogleDocs
• Bilingual is a plus

Superior Fence Co. of San Antonio