Bookkeeper / Administrative Specialist Needed for Busy Plumbing Shop

Benefits:

• Competitive salary
• Health insurance
• Paid time off

Bookkeeper / Administrative Specialist


Stanley Lewis Plumbing & Heating Corp. is seeking an experienced, detail-oriented Bookkeeper / Administrative Specialist to join our growing team in Brooklyn, NY.

We are a local, family-owned and operated full-service plumbing and heating company specializing in residential and commercial renovations, installations, maintenance, service, and repairs. Our reputation is built on professionalism, craftsmanship, customer service, and integrity, and we are looking for a talented bookkeeping professional who shares those values.

This is an excellent opportunity for a skilled bookkeeper who enjoys accuracy, organization, problem-solving, and being an important part of a busy, fast-paced service business.

What Youll Do


The Bookkeeper / Administrative Specialist will support the companys financial operations, office organization, and customer/vendor coordination. Responsibilities include:

• Maintain accurate financial records using QuickBooks and Microsoft Excel.
• Record daily transactions, deposits, vendor bills, customer payments, and adjustments.
• Manage accounts payable and accounts receivable, including check runs, payment tracking, collections support, and vendor account reconciliation.
• Prepare invoices from technician work orders and ensure billing accuracy.
• Review job costs, service tickets, purchase records, receipts, and expense submissions.
• Produce financial reports, including Profit & Loss, income statements, job costing summaries, KPI reports, aging reports, and cash-flow related reports.
• Assist with payroll-related recordkeeping, employee expense reports, and documentation.
• Reconcile bank accounts, credit cards, vendor statements, and customer balances.
• Research and resolve invoice discrepancies, payment issues, and account questions.
• Maintain organized digital and physical filing systems to support financial records and audits.
• Support year-end preparation, audits, tax documentation, insurance requests, and compliance-related paperwork.
• Maintain and update customer, vendor, and job databases with current information.
• Use modern bookkeeping tools and workflows, including cloud-based accounting systems, digital document storage, online banking portals, spreadsheets, and reporting dashboards.
• Assist with general administrative duties as needed.

What Were Looking For


The ideal candidate is reliable, experienced, highly organized, and comfortable taking ownership of bookkeeping responsibilities in a growing company.

Required qualifications:

• 7 or more years of bookkeeping or general accounting experience.
• Strong experience with QuickBooks and Microsoft Excel.
• Solid understanding of accounts payable, accounts receivable, reconciliations, invoicing, financial reporting, and bookkeeping best practices.
• Ability to work accurately with a high volume of financial details.
• Excellent attention to detail, follow-through, and time management.
• Strong written and verbal communication skills.
• Ability to liaise professionally with customers, vendors, technicians, and management.
• High level of confidentiality, integrity, and accountability.
• Strong problem-solving skills and the ability to identify and resolve discrepancies.
• Comfortable using digital tools, spreadsheets, cloud-based systems, and paperless workflows.
• A proactive, take-charge attitude with the ability to stay organized in a fast-paced environment.

Experience in the construction, plumbing, HVAC, service, or trades industry is strongly preferred.

What We Offer


Stanley Lewis Plumbing & Heating provides a supportive work environment focused on employee satisfaction, growth, and long-term success. Employees may be eligible for:

• Competitive salary
• Performance-based bonuses
• Paid training
• Paid vacation, holidays, and sick days
• A professional, family-oriented workplace
• Opportunity to contribute to a respected and growing local business

Job Type: Full-time
Schedule: MondayFriday, 9:00 AM5:00 PM
Location: Brooklyn, NY
Education: High school diploma or equivalent required
Experience: 7+ years bookkeeping/general accounting required
Compensation: $46,800 - $52,000

Qualified candidates are encouraged to submit a resume for consideration.