Accounts Payable Coordinator

Ascension Global Staffing & Execuitve Search is seeking an Accounts Payable Coordinator for our client's firm in Coral Gables, FL

The Accounts Payable Coordinator is responsible for managing the firm’s financial obligations, ensuring that vendors and suppliers are paid accurately and on time. This role plays a critical part in maintaining the firm’s financial health, managing cash flow, and ensuring compliance with accounting standards, particularly for client-related expenses.

Key Responsibilities:

• Invoice Processing: Receive, code, and enter vendor invoices into the accounting system for payment, verifying accuracy and matching invoices with purchase orders when applicable.
• Vendor Management: Communicate with vendors to resolve invoice discrepancies or questions.
• Payment Processing: Prepare, review, and issue payments via checks, ACH, and wire transfers.
• Expense Tracking & Allocation: Accurately track and allocate client-specific and firm-related expenses.
• Bank & Account Reconciliation: Reconcile monthly vendor statements, company bank accounts, and credit card statements for accuracy.
• Month-End & Year-End Procedures: Assist with closing processes related to accounts payable.
• Financial Record-Keeping: Maintain organized records of all AP transactions for auditing and tax purposes.
• Reporting: Generate accounts payable aging reports, cash flow summaries, and other financial reports as needed.
• Petty Cash Management: Oversee and record petty cash transactions and reimbursements.
• Trust Account Management: Enter data for cash receipts and disbursements related to the firm’s client trust (IOLTA) account.

Required Skills & Qualifications:

• Proven experience in accounts payable, preferably in a law firm or professional services environment.
• Proficiency with accounting software, such as Tabs3 or similar legal billing and accounting systems.
• Strong Microsoft Excel skills.
• Solid understanding of bookkeeping and Generally Accepted Accounting Principles (GAAP).
• Exceptional attention to detail and accuracy in financial data entry and reconciliation.
• Strong written and verbal communication skills for interacting with vendors, clients, and internal teams.
• Excellent organizational and time management skills to manage a high volume of invoices and payment cycles.
• High level of integrity and discretion in handling sensitive financial information.

Education & Experience:

• Bachelor’s degree in Accounting or related field, or 3 + years of relevant experience.
• Experience in law firms or professional services is preferred.