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Posted May 25, 2026

Purchase Order Invoicing Specialist

Viking Inc
Belfast, ME, US Full Time
45000USD - 52000USD per year

Job Description

Job Description

Job Summary:

The PO Invoicing Specialist is responsible for processing, verifying, and reconciling purchase order (PO) based invoices in a timely and accurate manner. This role ensures that all supplier invoices are properly matched with purchase orders and receipts, discrepancies are resolved efficiently, and payments are made in a timely manner.


Duties/Responsibilities:

  • Invoice Processing: Review, Validate, and process PO Based invoices within the account system (Bistrack)
  • Three Way Matching: Verify that invoice details (price, quantity, vendor information, payment terms) match the corresponding purchase orders (POs) and receiving documentation.
  • Discrepancy Resolution: Investigate and resolve discrepancies between invoices, Pos, and receiving reports by communicating with vendors, and internal departments.
  • Payment Preparation: Prioritize invoices for timely payment and take advantage of early payment discounts when applicable.
  • Vendor Relationships: Establish and maintain positive relations with vendors, handling inquires regarding invoice issues.
  • Administrative Tasks: include but limited to assisting with answering overflow of incoming calls, filing, scanning and assisting with cashup/nightly reconciliation of cash drawers.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Strong understanding of the procure to pay process
  • Excellent attention to detail and organizational skills
  • Proficiency in Microsoft Office and accounting software
  • Strong communication and problem-solving skills
  • Ability to work independently and manage multiple priorities

Education and Experience:

  • Education: High school diploma or equivalent required; an Associates or Bachelors degree in Accounting, Finance, or Business is preferred
  • Experience: A minimum of 1-3 years of experience in an Accounts Payable or Invoice processing role, preferably handling high volumes.

Physical Requirements:

  • Prolonged periods of sitting/standing at a desk and working on a computer.

Full Time Benefits:

  • Paid Time Off
  • Company Paid Health Insurance
  • Dental Insurance
  • Group Life and Accidental Death & Dismemberment Insurance
  • Short Term Disability Insurance
  • 401K plan with company match
  • Discretionary Bonuses
  • Health Savings Account
  • Employee Discounts

*THIS IS NOT A REMOTE POSITION


Monday - Friday 8:30am- 5:00pm & Every 4th Saturday 8:00am - 12:00pm

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