Accounts Payable Specialist

SUMMARY

The Accounts Payable Specialist is responsible for managing and processing the company’s invoices, payments, and expense reports accurately and on time. This role ensures financial records are maintained properly and supports smooth vendor relationships and accounting operations.

ESSENTIAL FUNCTIONS

Job duties include, although are not limited to:

AVERAGE % OF TIME

• 65% Process and code invoices ensuring proper department/account coding to route invoices for approval in Mineral Tree. Reconcile purchase order to invoice exceptions. Process weekly payment runs (check, virtual master card, EFT). Complete weekly reports to send to property finance and purchasing teams.

• 20% Respond promptly to vendor & property phone calls and emails. Processing rush requests and acting with a sense of urgency for time sensitive items.

• 15% Perform vendor statement reconciliation, requesting voids and stop payments. Performing analysis of key metric information and holding monthly metric calls with the property on the findings.

SUPPORTIVE FUNCTIONS

In addition, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be determined based upon the particular requirements of the department:

• Set up vendors in QuickBooks, ensuring Federal Tax ID numbers are obtained for 1099 vendors. Request for W-9 forms to be completed and filed for each vendor.
• Assist with orders and check requests.
• Assisting with monthly use tax audits.
• Review integration failures.
• Additional duties as necessary and assigned.
• Follow up with management with invoices and verify that invoices are process on a timely manner.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.
• Must possess basic computer skills.
• Knowledge of computer accounting programs, preferably QuickBooks & Mineral Tree.
• Ability to solve problems and make rational decisions.
• Knowledge of Resort and Hotel operations.
• Understand the importance of building vendor relationships.

QUALIFICATIONS

• High School or equivalent education required; Bachelor’s Degree preferred
• Previous experience in Accounts Payable required
• Excellent organizational skills required
• Strong written and verbal communication skills required

PHYSICAL REQUIREMENTS

• Most work tasks are performed indoors. Temperature generally is moderate and controlled by corporate office environmental systems
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Talking and listening occur continuously in the process of communicating with fellow associates, supervisors and leadership.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

In the United States we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Job Info

• Type: Full time
• Location: USA – CA – Anaheim