Accounts Payable Specialist

Benefits:

• Childcare Benefits
• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance
• Wellness resources

Location: Deerfield Beach, FL
Employment Type: Full-Time | Onsite
Salary: $60,000$65,000 annually
Benefits: Health, Dental, Vision, Paid Time Off and more

Job Overview

Join The Learning Experience as an Accounts Payable Specialist supporting a fast-growing, multi-entity organization. This role focuses on managing invoice processing, vendor payments, and accounts payable operations while ensuring accuracy, compliance, and efficiency across all transactions.

You will play a key role in maintaining financial integrity, supporting month-end close, and partnering with internal teams to resolve discrepancies and improve processes. This is an ideal opportunity for someone with strong AP experience who thrives in a structured, deadline-driven environment and is comfortable working in ERP systems like NetSuite.

Key Responsibilities

Accounts Payable and Invoice Processing

• Process high-volume vendor invoices and employee expense reports with accurate general ledger coding
• Ensure timely and accurate payment of invoices while maintaining complete supporting documentation
• Maintain the accounts payable subledger and ensure data accuracy across systems

Vendor Management and Issue Resolution

• Manage vendor records including W-9 collection and verification
• Reconcile vendor statements and resolve discrepancies, short payments, and past-due balances
• Act as a key point of contact for vendors and internal stakeholders regarding payment status

Expense Management and Compliance

• Review expense reports in Concur or similar systems to ensure policy compliance
• Maintain adherence to internal controls, company policies, and audit requirements
• Support compliance across all AP-related processes

Reporting and Financial Support

• Assist with weekly cash flow reporting and payment planning
• Support month-end close activities including reconciliations and AP schedules
• Identify unusual activity and escalate issues as needed

Process Improvement and Systems

• Identify opportunities to improve accounts payable workflows and efficiency
• Support documentation of procedures and onboarding of new team members
• Assist with ERP system enhancements and reporting improvements

Qualifications

• 2+ years of accounts payable or accounting experience
• Experience with ERP systems required, NetSuite strongly preferred
• Experience with Concur or automated AP systems preferred
• Experience in multi-entity or multi-location environments a plus
• Strong Excel and Microsoft Office skills
• High attention to detail and accuracy
• Strong problem-solving and organizational skills
• Ability to manage multiple deadlines in a fast-paced environment
• Strong communication and teamwork skills

Why Join The Learning Experience

• Competitive salary with growth potential
• Opportunity to work in a multi-entity, high-growth environment
• Exposure to financial operations and ERP systems
• Collaborative and supportive accounting team
• Career development and advancement opportunities