Accounts Payable Specialist

We are currently seeking an Accounts Payable Specialist to join our growing organization. Under the direction of the Administration Manager, the AP Specialist is responsible for managing vendor payments, subcontractor invoices, job-cost allocation, credit card/bank reconciliations, forecasting/budgeting, and AP workflows. This role ensures accurate, timely processing of invoices, maintaining cost integrity, and safeguards cash flow.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Enter and process invoices in an efficient and timely manner
• Preparation of invoice support (copying, scanning and the attachment of invoice support docs)
• Process check runs to pay invoices when due
• Monitor AP email box daily
• Charge expenses to corresponding GL accounts by analyzing invoices and recording entries.
• Ensure all invoices are verified and coded correctly
• Works closely with Inventory Department to reconcile multiple vendor accounts monthly
• Answers all vendor inquiries
• Correspond and coordinate with the Admin Manager regarding vendor invoices and payments
• Reconcile Credit Cards and Banks
• Perform tasks necessary for Month Closings
• Forecasting and budgeting experience

Accounts Payable Requirements and Qualifications:
• High school diploma
• Accounting degree or coursework in accounting highly preferred
• 5+ years’ experience in accounts payable
• Advanced proficiency with MS Outlook, Excel and Word
• Knowledge of bookkeeping and accounts payable principles
• Ability to multitask and be organized, detailed-oriented and motivated
• Proven communication skills, oral and written
• Ability to organize and prioritize work effectively, re-prioritize as new demands arise
• Ability to work with others to ensure work is done correctly
• Desire to improve processes and implement new ideas
• Works well with others
• Works well alone