Accounts Payable Specialist

Job Description – Accounts Payable Specialist

PURPOSE OF POSITION & REPORTING RELATIONSHIPS

Responsible for ensuring all Accounts Payable invoices are coded correctly, input and paid in a timely manner while falling into the budget and expense guidelines.

REQUIREMENTS (Education, Experience, Skills, Abilities)

Education

• High school diploma/GED equivalent isrequiredfor this position.
• Proven educational development beyond high school in areas of accounting preferred.

Experience

• The person in this position shouldpossesstwo to three years’ experience in A/P.

Skills, Knowledge & Abilities

• This personmustpossessahighlevelofwrittenandoralcommunicationskills.
• BasicskillsetutilizingcomputerprogramssuchasExcel, Word,andOutlookarerequired.

• Possessesexceptionalinterpersonalcommunicationskills,strongorganizationalskills,andtime-managementskills.
• Abilitytocommunicatewithalllevelswithintheorganizationandacrossfunctionalteams.
• Mustbeabletomulti-taskandproceedwithobjectivesunderlimitedornosupervision.

ESSENTIAL COMPONENTS

Responsibilities

• Receiveallaccounts payableinvoices.
• Matchinvoiceswithpurchaseordersforjobcosting.
• Flagandsenddiscrepanciesbetweenpurchaseordersandtheinvoicestothepurchasingdepartmentforreview.
• Inputmatchedinvoices,oneoffinvoicesandreoccurringinvoicesforpayment.
• Receiveandinput allexpensereports.
• Receiveandbalancemonthlystatements.
• Selectinvoicesforpaymentandissuechecksforsubcontractor,permitsandstandardinsurance/401k.
• Researchalloutstandingorproblematicinvoices.
• Responsibleformakingbankdeposits.

Relationships with Others

• Abilitytointeractprofessionallyandtactfullywithallmembersofstafftomanagedifficultsituationswithwillingnesstocommunicatetocorporateleaders.
• Exceptionalinterpersonalcommunicationskillswhendealingwithinternalandexternalpartners.
• Coordinatesconsistentlywithmanagementpersonnelinamannerwhichmaximizesoverallbusinesseffectiveness.

Physical Demands

• Worksinanoffice environmentandutilizestypicalofficetools.
• Lifts upto 10 pounds from the floor to waist level andableto carry such objects for at least 30 feet.

Judgment and Decision-Making

• Demonstrates good judgment and reasoningregardingdaily administration of all functions and activities associated with this position.
• Demonstrates good judgmentregardingproviding information and advice to managementin regard topriorities andimportant issues.
• Demonstrates good judgmentregardingescalating issues, which are beyond the scope and control of this positionin a timely manner.
• Demonstrates good judgment in respecting the confidentiality of customer and company information.
• Seeks guidance and direction fromappropriate memberswithin the organization as may berequiredin the performance of responsibilities and duties.

Planning & Time Utilization

• Consistentlydemonstratesthe ability to recognize and deal with priorities in a manner related to high level administrative activities and duties.
• Usesavailable time during any workday in a wise and productive manner to maximize workefficiency.
• Spends reasonableadditionaltime beyond normal working hours as may berequiredto meet project demands.
• Reads, responds, and takesactionsdaily on all emails received.

This is not an exhaustive list of the responsibilities/duties of the job, nor is it intended to be an exhaustive list of the skills and abilities required to perform the job. Duties and responsibilities herein may be subject to change at any time due to reasonable accommodation or other reasons.

We are an equal-opportunity employer. We believe in equal opportunities for all in the workplace. This is one of our nation's most cherished and hard-fought values, and it gives applicants and employees a fair shot at reaching their highest aspirations. We ensure that no applicant or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, performance reviews, promotions, training, and career development programs. We will continue to provide reasonable accommodation for employees and applicants with disabilities and for religious observances and practices. We will protect the right of employees and applicants to report incidents of illegal discrimination or harassment without fear of retaliation.