A/P Coordinator
Job Description
About us
We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone. Air Fayre is an award-winning catering team that is in search of the best and the brightest to join our dynamic team of airline catering enthusiasts.
Air Fayre offers benefits including!
- An excellent compensation package that includes a quarterly performance bonus program.
- Medical, Dental, and Vision for employees & dependents at 80% premium sponsorship.
- Free short- and long-term disability insurance and life insurance
- 2-4 weeks of paid vacation
- 401K with a match
Mission of role
We’re looking for a detail-oriented Finance Coordinator to support accounts payable and core accounting functions. This role plays a key part in ensuring accurate invoice processing, timely vendor payments, and reliable financial reporting while maintaining compliance with company policies and applicable requirements.
Functions and Responsibilities
Accounts Payable & Vendor Management
- Process and code vendor invoices in AX, ensuring accuracy, proper approvals, and on-time entry
- Prepare and process vendor payments (check/ACH/wire as applicable), including payment runs and remittance documentation
- Maintain organized AP records and payment support documentation to ensure audit-ready files
- Perform vendor statement reconciliations and resolve variances quickly and professionally
- Investigate, negotiate, and resolve invoice and payment discrepancies with vendors and internal stakeholders
Cash Planning & Reporting
- Produce a weekly payment forecast to support cash planning and timely decision-making
- Support month-end processes as needed (including reconciliations and AP reporting) to ensure clean close
Cross-Functional Support & Process Improvement
- Partner with Supply Chain/Materials/Admin teams to confirm correct pricing, receiving details, and invoice alignment
- Assist the Billing team with charter billing and other customer billing support as needed
- Collaborate across Finance and Operations to improve AP workflows, reduce exceptions, and strengthen controls
- Support the Finance Director with ad hoc analysis and special projects as business needs evolve
Qualifications & Educational Requirements
- High school diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
- 1–3+ years of experience in accounts payable, general accounting, or related finance support
- Working knowledge of basic accounting principles (G/L coding, accruals, reconciliations)
- Experience with ERP/accounting systems (Microsoft Dynamics AX preferred)
- Strong Excel skills (formulas, pivots, and lookups preferred)
- Highly organized with strong attention to detail and the ability to manage deadlines in a fast-paced, 24/7 environment
- Airline catering, hospitality, or high-volume operations experience preferred
