Accounts Payable Specialist
Job Description
ACCOUNTS PAYABLE SPECIALIST
WINSTON WATER COOLER MANAGEMENT
Location: Dallas, TX (Onsite – Admin Office)
Schedule: Full-Time
ABOUT THE ROLE
We’re looking for a dependable, detail-oriented Accounts Payable Specialist to support our AP team in a high-volume, multi-branch environment. This role is responsible for accurate and timely invoice processing, vendor communication, and supporting the overall flow of Accounts Payable. It’s a hands-on position where consistency, organization, and follow-through matter. This position is based onsite in our Dallas admin center and works closely with the broader finance and operations teams.
WHAT YOU’LL DO
Process high-volume vendor invoices accurately and on time
Match invoices to purchase orders and receiving documents
Ensure proper coding and approval workflows are followed
Assist with weekly check runs, ACH, and wire payments
Communicate with vendors and resolve discrepancies
Set up new vendors and maintain accurate vendor records
Support month-end close activities
Identify errors or inefficiencies and help improve processes
Maintain organized, accurate AP documentation
WHAT WE’RE LOOKING FOR
4+ years of Accounts Payable experience (high-volume environment preferred)
Strong attention to detail and ability to stay organized under volume
Ability to manage multiple priorities and meet deadlines
Proficiency in Excel and accounting/ERP systems
Epicor or similar ERP experience is a plus
Clear communication and team-oriented mindset
WHAT SUCCESS LOOKS LIKE
Accurate, timely invoice processing
Strong organization and minimal errors
Reliable follow-through on vendor and internal requests
Consistent support of team and department goals
WHY WINSTON WATER COOLER
Stable, growing company
Team-oriented environment with clear expectations
Opportunity to contribute to process improvements
Leadership focused on improving systems and efficiency
If you take ownership of your work, stay organized, and follow through, we’d like to talk.
