Posted May 25, 2026
Senior Accounts Payable Specialist
Sterling Engineering Inc.
West Chicago, IL, US
Full Time
Job Description
Job Description
Job Title: Senior Accounts Payable Specialist
Location: West Chicago, IL (Hybrid)
Hire Type: Direct Hire / Full-Time
Target Salary: $70,000/year (flexible depending on experience)
Benefits: Medical, Dental, Vision, 401(k), PTO, Paid Holidays
Must-Have Skills:
- 5+ years of high-volume Accounts Payable experience (100+ invoices/day)
- Strong experience processing ACH payments
- Proven ability to investigate and resolve invoice/payment discrepancies independently
- Experience working in a paperless AP environment
- Proficiency in Microsoft Excel
Job Summary:
Seeking a detail-oriented Senior Accounts Payable Analyst to support high-volume, paperless AP operations. This role is responsible for processing 100+ invoices daily, managing ACH payments, and ensuring accuracy, compliance, and timeliness. The ideal candidate is proactive and investigative, with a strong ability to resolve discrepancies and track down outstanding payments.
Job Duties:
- Process and manage a high volume of invoices (100+ per day) in a fully electronic AP environment
- Review, code, and ensure proper approvals and documentation for all invoices
- Manage AP inbox and maintain organized electronic records
- Investigate and resolve invoice discrepancies, missing payments, and vendor inquiries
- Proactively track down outstanding issues and follow through to resolution
- Prepare and process vendor payments, with a strong focus on ACH transactions
- Monitor payment schedules to maximize discounts and ensure accurate tax handling
- Support vendor setup and maintenance, including W-9 collection and banking verification
- Reconcile purchase orders, receipts, and invoices within the ERP system
- Review invoices on hold and coordinate with internal teams for timely resolution
- Run and validate sales tax reports
- Process commissions, freight invoices, and other specialized transactions
- Assist with accruals, month-end close, and account reconciliations
- Support year-end audit requests and prepare 1099 filings
- Identify opportunities to streamline and improve AP processes
- Manage AP/AR shared mailboxes and incoming documentation
- Support ad hoc projects and departmental initiatives
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 5–7 years of Accounts Payable experience in a high-volume environment
- Experience with ERP systems (QAD preferred)
Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.
