Accounts Payable
Job Description
Job Title: Accounts Payable
Department: Accounting
Reports to: Chief Financial Officer
Location: Milford Office
TMS Core Values:
- Do the Right Thing
- Embrace and Drive Change
- Create and Maintain High Morale, Job Fulfillment and Enjoyment
- Be Creative and Open-Minded
- Pursue Growth and Learning in Self and Team
- Build Open and Honest Relationships with Communication
General Purpose and Scope (Summary):
The Accounts Payable Specialist is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, and maintaining compliance with company policies and mortgage industry regulations. This role requires strong attention to detail and the ability to work in a fast-paced environment with multiple stakeholders.
Responsibilities / Functions:
- Review, verify, and enter vendor invoices into the accounting system.
- Match invoices with salesforce, purchase orders and contracts for accuracy.
- Ensure proper coding of expenses to the correct GL accounts.
- Monitor payment schedules to avoid late fees and maintain vendor relationships.
- Maintain accurate records of all accounts payable transactions.
- Ensure compliance with mortgage industry regulations and internal controls.
- Assist with audits by providing necessary documentation.
- Respond to vendor inquiries and resolve discrepancies promptly.
- Maintain updated vendor information and W-9 forms for tax compliance.
- Support the accounting team with reconciliations and accruals.
- Assist with other related accounting tasks, as needed
Personal Traits / Competencies:
- Detail oriented individual with strong organizational and problem resolution skills.
- Ability to work independently and collaboratively across departments.
- Comfortable in a fast-paced, deadline-driven environment.
Technical / Computer Skills:
- Proficient with Microsoft Office, especially Excel
Education and Experience:
- High school diploma or equivalent
- 0-2 years related experience
Certifications, Licenses, etc.
- Bachelor’s degree in Accounting, Finance, or a related field a plus
Hours for position:
M-F 9am-5pm
This position may require frequent additional hours, at times on a daily basis; must be available to work additional hours on short notice as determined by management to meet borrower service level agreements.
Conclusion
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Monday through Friday, 9:00AM - 5:00PM
